The Pacific Southwest Region 5
 Fire and Aviation Management
Strategic Plan

VISION FOR TODAY
VISION FOR THE FUTURE

Pacific Southwest Regional Logo including an outline maps of California, Guam, Commonwealth of the Northern Mariana Islands, American Samoa, and Hawaii.

April 7 , 2014

Pacific Southwest Region 5, Fire and Aviation Management
operates as
Wildland Fire and Aviation Management Leaders,
Safely Sustaining,
Protecting
and
Restoring Ecosystems.

OPERATING PRINCIPLES:

 

Purpose and Use of the Strategic Plan

This Strategic Plan is an enduring document that provides the vision, principles, and frame of reference used to guide all Region 5 Fire, Fuels, and Aviation Management (FAM) actions, decisions, and behaviors. It is dynamic and responsive to the mission of FAM in the Pacific Southwest Region.

 

VISION FOCUS AREAS

These areas are built upon the operational principles and form the operational agenda for achieving the Regional Fire and Aviation Management vision for the future.

Vision Focus Area 1

A Model of Excellence in Safety

Fire and Aviation Management will attack the root behavioral causes of accidents and hazardous situations to create a culture of success in safety

Vision Focus Area 2

Natural Resources Integration

Fire and Aviation Management will collaborate with other regional resource disciplines to help accomplish Ecological Restoration goals, emphasizing sustainable forest ecosystem management, forest roads, recreation, and watershed health

Vision Focus Area 3

Effective and Efficient Operations

Fire and Aviation Management will operate as an effective team to increase efficiency and reduce operating costs

Fire and Aviation Management will continually strive to give taxpayers the best value for their money

Vision Focus Area 4

A Workforce Capacity Built for Success

Fire and Aviation Management will promote excellence in fire training programs and consider training an integral part of all aspects of the program

Fire and Aviation Management will promote education - beyond fire qualifications - to give employees a larger framework of knowledge and to help make employees more valuable and marketable

Fire and Aviation Management will recruit and retain a diverse workforce of qualified, skilled, and motivated employees

Fire and Aviation Management will maintain an effective Regional Aviation program with the highest of standards in safety, training, certification, operating procedures, equipment and program management in support of the Forest Service mission, goals, and objectives.

Vision Focus Area 5

Effective Use of Technology

Fire and Aviation Management will stay current with the latest technology, evaluating its effectiveness and training our workforce to use it to its full advantage.

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STRATEGIES AND TACTICS

The Program of Work is divided into Vision Focus Areas, with strategies identified for each.

Strategies are elements of a Vision Focus Area (VFA), and are supported by a series of cohesive and coordinated tactics that suppport and contribute to reaching the Vision. Strategies are intermediate in timeframe.

Tactics are short-term, measurable, and accountable actions that contribute to achieving the intent of a strategy. Each tactic is identified with a due date to display commitment ot accomplishemnt.

This plan uses a numbering scheme to track tactics and accomplishments. The tactic is assigned a number corresponding to the year it was developed; the numbering sequence is xx.n1.n2.n3

xx is the year the tactic was developed and adopted
n1 is the vision focus area
n2 is the strategy
n3 is the tactic numbered sequentially

For example, tactic 98.1.1.1 was introduced in 1998 and is the first tactic that works toward Strategy 1, which supports VFA 1.


APPENDIX A - Roles, Responsibilities, and Authorities

This appendix lists the members of the strategic planning team, along with the roles and responsibilities of the members, the Fire and Aviation Management Board of Directors, chartered committees, and task groups.

APPENDIX B - Chartered Committees

This appendix lists all the chartered committees, who they report to, and the Board of Directors representative for each.

APPENDIX C - Acronyms

Included in this appendix are acronyms commonly used in the Strategic Plan, along with explanations.

APPENDIX D- Archives

Once a tactic is complete, it is moved to the archives to retain corporate memory.

APPENDIX E - R5 FAM Membership on Other Committees

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VISION FOCUS AREA 1

A Model of Excellence in Safety

Fire and Aviation Management (FAM) will attack the root behavioral causes of accidents and hazardous situations to create a culture of success in safety.

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STRATEGY 1.1 - Ensure safety standards and guidelines are kept current.

No tactics identified at this time.

STRATEGY 1.2 - Ensure that Forest Service personnel understand and practice safety standards.

 
2014.1.2.1
When entering data into the SHIPS program, identify if the injury occurred during PT or fitness training. Project Manager:
Pete Duncan
Committee:

Due Date:
Status:

STRATEGY 1.3 - Attack the root behavioral causes of accidents. Create a culture of safety excellence.

 
2014.2.3.1
Utilize Safety Management Systems Project Manager:
Pete Duncan/Yolanda Soldana
Committee:Facilities & Engineering
Due Date:
Status:

STRATEGY 1.4 - Ensure that all personnel understand their role in safe FAM program implementation, organizational planning, funding, and incident staffing.

No tactics identified at this time.


VISION FOCUS AREA 2

Natural Resources Integration

Fire and Aviation Management will collaborate with other regional resource disciplines to help accomplish Ecological Restoration goals, emphasizing sustainable forest ecosystem management, forest roads, recreation, and watershed health and restoration.

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STRATEGY 2.1 - Provide leadership, planning, and support for the management of fire in restoring and sustaining healthy ecosystems.

 
2010.2.1.1
Regional review of fire facilities for hazmat runoff and solutions to address this issue. Project Manager:
Jerome Caston
Committee:
Facilities & Engineering
Due Date: 06/2010 report
Status:
udpates provided 2/5/14
2011.2.1.1
Incorporate key actions from R5 Fuels Management Strategy as tactics in the R5 FAM Strategic Plan. Project Manager:
Marva Willey
Committee:
Strategic Plan Comm./
Rob Griffith
Due Date: 10/30/2013
Status:
Document name changed to R5 Fuels Management Strategy. 6/25/2013 update from R. Griffith. Updated status 12/2/13. Will complete by 7/1/14.
2013.2.1.1
Add to the R5 Fuels Management Strategy an Appendix C - Crosswalk to the R5 ecological Restoration Plan other key strategies (such as the national bark beetle strategy) Project Manager:
Phil Bowden
Committee:

Due Date: 11/30/2013

as per the request of the R5 SLMBOD

no update - change due date to 7/1/14

2013.2.1.2
Add to the R5 Fuels Management Strategy an Appendix D - Completed Actions

Project Manager:
Phil Bowden

Committee:

Due Date: 12/30/2013

has not been completed as of 12/2/13. Will be completed by 7/1/14.

STRATEGY 2.2 - Involve the public as a partner to support the management of fire in restoring and sustaining healthy ecosystems.

No tactics identified at this time.

 

STRATEGY 2.3 - Establish and maintain predictive service units in support of fire management for restoring and sustaining healthy ecosystems.

 No tactics identified at this time.

STRATEGY 2.4 - Ensure that air quality issues enhance progress in the management of fire in restoring and sustaining healthy ecosystems.

No tactics identified at this time.
 
     

STRATEGY 2.5 - Establish and maintain integrated, interdisciplinary support for management of fire in restoring and sustaining healthy ecosystems.

2010.2.5.1
Develop interim BMP for 2010 to prevent the spread of invasive species through FAM operations

Project Manage: Task Group led by
Jeanne Pincha-Tulley and Arlen Cravens
Due Date: 06/2010

Status: draft completed and sent to the field 2/5/14

4/7/14 Need to reissue and share on webpage

STRATEGY 2.6 - Provide assistance to other disciplines in support of the Natural Resource Agenda in the following areas: Watershed health and restoration Sustainable forest ecosystem management Forest roads Recreation.

 No tactics identified at this time.

VISION FOCUS AREA 3

Effective and Efficient Operations

Fire and Aviation Management will operate as an effective team to increase efficiency and reduce operating costs.

Fire and Aviation Management will continually strive to give taxpayers the best value for their money.

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STRATEGY 3.1 - Develop operating plans to provide the best customer service possible. Use these plans to deliver services, maintain and boost staffing levels, increase resource availability, and make efficient funding decisions. Keep these plans current with customer expectations, technological changes, and budget trends.

2010.3.1.1
Develop a definition of “Immediate Need” with the end state of inclusion in the CAL MOB Guide, including Dispatch procedures

Project Manager:
Bob Bell/Paige Boyer
Committee:
Due Date: 6/2010 

Status:
will go into 2014 Guide -
2010.3.1.2
Review the status/conditioning and futuring of our radio system (backbone, consoles, handheld, and other devices) with CIO to develop a purchase, repair and replacement program that meets regional operational needs.
(see 2010.5.5.1)

Project Manager:
TBD - Gary Biehl
Committee: (Team)
Bob Bell/Paige Boyer
Due Date:

Status:
follow-up w/ James Whiteside
4/15/14 (Gary)

2013.3.1.1
The BoD has directed that suggestions for action items from the R5 Fire Prevention Reinvention Analysis be developed by the R5 Fire Prevention Committee. Project Manager:
vacant
Committee:
Beth Brady and Prevention Committee
Due Date: 11/30/2013
Staus: Check with committee for update 4/15/13 (Jeff)

 

STRATEGY 3.2 - Change budget and operational systems to create management incentives for safer, smarter, and more cost-effective decisions.

No tactics identified at this time.
2014.3.2.1
Update SFAMO Project Manager:
Gary Biehl
Committee:

Due Date:
Status:
completed

 

STRATEGY 3.3 - Ensure appropriate expenditure of funds and proper implementation of Fire and Aviation Management programs.

No tactics identified at this time.

STRATEGY 3.4 - Make resource allocations, funding, and procedural decisions based on economic criteria to maximize output per dollar expended.

No tactics identified at this time.

 

STRATEGY 3.5 - Upgrade the inventory and database of R5 fire facilities, integrate this work with other R5 facilities and funding programs, and advocate as appropriate.

No tactics identified at this time.

 

STRATEGY 3.6 - In each identified program area, identify, analyze and where determined appropriate by BoD, implement cost savings measures that will enable the Region FAM to continue to provide 5376 FFPC while "living within" our allocated WFPR funding levels.

Program Area 1: Administration

2014.3.6.1.1

Update FFPC numbers

Team Members Assigned:

Gary Biehl

Status:
New

 

Program Area 2: Aviation

No tactics identified at this time.

Program Area 3: Communications

2012.3.6.3

Develop Regional standards and most cost efficient method of delivering cell phones, pagers, handheld radios, and satellite phone services for identified FAM users.

Project Manager:
Jay Kurth - ENF
Team Members:
Pete Duncan - R05
Eric Martinez - BDF
Captain Committee Chair Prevention Committee Chair Dispatch Committee Chair
IHC Committee Chair
Due Date: 06/13

Status Report:

ONGOING
4/7/14

Check with Bob Knopp in RO for cell/sat phones (Pete)


2005.3.6.3.1

Review existing cell phone and pager contracts, their rate structure, users, and coverage areas. Determine appropriate FAM users, as well as accessories needed.

Team Members Assigned:

Status:
ONGOING

4/7/14

2005.3.6.3.2

Review existing handheld radios by users and standard module types. Determine appropriate FAM users, as well as accessories required. Develop regional standard number of handheld radios by standard module configuration.

Project Manager: Gary Biehl

Team Members Assigned:

Status:
ONGOING

4/7/14

update at an April BoD call

CNF BC on National Committee (Jason Kraling)

2005.3.5.3.3

Review use of existing satellite phones. Identify appropriate FAM users for this type of technology. Determine appropriate accessories. Develop a regional standard module configuration and a cost efficient method of delivering services to FAM users.

Team Members Assigned:

Status:
ONGOING

4/7/14

Program Area 4: Dispatch

2014.3.1.1

Develop a template for dispatch center remodels

Project Manager: Joe Reyes

Team Members Assigned:Dispatch Steering Committee; Anthony Masovero, Jerome Caston, James Whiteside, Gary Biehl

Status:
New - 2/3/14

Ongoing 4/7/14

DSC to prepare a Best Practices white paper for June BoD

 

Program Area 5: Facilities

2005.3.6.8

Identify opportunities within each Forest to combine existing Fire stations. Determine effect on Initial Attack efficiency vs. facilities costs (deferred maintenance, new construction, WCF etc.) Develop a cost analysis/efficiency review to determine feasibility and savings from the consolidation plan.

Project Manager:
Jerome Caston in conjunction with Strategic Services
Team Members:
2 Rangers
RO Engineering
Employee from ANF Planning Staff,
Elizabeth Wright,
Facilities Steering Committee.
Due Date: 11/12

Status:

Data collection is complete.
Analysis needs to be done.
Check w/ Jerome Caston 4/15/14 (Jeff)

Program Area 6: Fleet

2005.3.6.9

Identify all existing vehicles in FAM by module type, base location and vehicle class. Develop a regional standard for number of vehicles and equipment for vehicles by class by module type and base locations.

Project Manager:

Team Members:
Aaron Bilyeu, Mike Strawhun,
Kit Bailey, TMU
Mobile Fire Equipment Committee.
Due Date: 11/12

Status:
Data collection is complete.
Analysis needs to be completed - spring 2014
Will finalize with MFEC
spring 2014 (as of 4/7/14)

 


Program Area 7: Operations

No tactics identified at this time.

Program Area 8: Training

No tactics identified at this time.


VISION FOCUS AREA 4

A Workforce Capacity Built for Success

Fire and Aviation Management will promote excellence in fire training programs and consider training as an integral part of all aspects of the program.

Fire and Aviation Management will promote education - beyond fire qualifications - to give employees a larger framework of knowledge and to help make employees more valuable and marketable.

Fire and Aviation Management will recruit and retain a diverse workforce of qualified, skilled, and motivated employees.

Fire & Aviation Management will maintain an effective Regional Aviation program with the highest of standards in safety, training, certification, operating procedures, equipment and program management in support of the Forest Service mission, goals, and objectives. 

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STRATEGY 4.1 - Promote excellence in fire training.

 
2014.4.1.1

"Regional Instructor of the Year" program re-energized

Team Members Assigned: Sharon Allen-Brick and Training Committee (Krystal Johnson)

Status:
New

ongoing 4/7/14

 

STRATEGY 4.2 - Improve Fire and Aviation Management employee retention.

No tactics identified at this time.

 

STRATEGY 4.3 - Improve recruitment of a high-quality and diverse workforce by expanding candidate pools at both entry and merit promotion levels.

2010.4.3.2
Improve the communication of the R5 Open and Continuous roster processes to reduce duplication/redundancy in outreach and recruitment activities utilizing the RLT and Civil Rights or Strategic Workforce Planning and Diversity Committee Project Manager:
Gary Biehl, Sharon Allen-Brick
Committee:
Due Date:

Status:
update
04/2014 working with civil rights, ongoing - Gary Biehl

2014.4.3.1
Conduct outreach at the same time the vacancy announcement is open to help with timelines. Project Manager:
Gary Biehl,
Committee:
Due Date:

Status:
update
04/2014 working with civil rights, ongoing - Gary Biehl

 

STRATEGY 4.4 - Establish standards to ensure Fire and Aviation Management employees are well trained and highly qualified

2002.4.4.4

Develop administrative training (personnel, budgeting, etc) for Module leaders as key developmental experience for chief officer positions.

Project Manager:
Sharon Allen-Brick
Committee:
WFDT
Due Date: 06/13

Status: 2/5/14 Still in implementation

Suggest this would be a good tactic for Division Chiefs. May be incorporated into Regional Fire Leadership academy's

Renamed Primary Leadership Academy. Presentation to BoD 12/3/2013 for status update

Still working on project 4/7/14


STRATEGY 4.5 - Provide necessary staffing to safely and efficiently manage incidents using FAM employees, other personnel, and private sector resources.

2010.4.5.1
Engage a Task Group to develop tactics to improve overall workforce capacity to support Fire Management. Project Manager:
Yolie Thomas
Committee: (task group)
Yolie Thomas
Sharon Allen-Brick
LOT
Due Date:

Status: update 4/7/14 ongoing

Engaged in this with an action plan and training. In March of 2014 there was a finance academy held. ASC has 83 red-carded employees they are trying to get to the field.

2014.4.5.2
Determine how to get access to ASC employees with Red Cards Project Manager: Yolie Thomas
Committee:
Due Date:

Status: New 2/5/14

 

STRATEGY 4.6 - Ensure that all incident facilities are accessible to enable physically challenged employees to participate.

No tactics identified at this time.

STRATEGY 4.7 - Realign Aviation Management workforce, skills, abilities, and resources to effectively maximize and support the Forest Service mission with current technologies.

 
2014.4.7.1
Develop a white paper to address this strategy for 2014 Project Manager: Phil Ketel

Committee:
Due Date: June 2014 BoD

Status: ongoing (check with RAO, Jeff)

New 2/5/14




VISION FOCUS AREA 5

Effective Use of Technology

Fire and Aviation Management will stay current with the latest technology, evaluating its effectiveness and training our workforce to use it to its full advantage.
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STRATEGY 5.1 - Evaluate and plan for the effective use of computer-aided information management technology to support Fire and Aviation Management jobs.

New BoD rep Van Arroyo - identifying topics 2/5/14 . 4/7/14 James Whiteside and Van have met on this topic.

STRATEGY 5.2 - Train employees to implement current market technologies available for Fire and Aviation Management operational use.

New BoD rep Van Arroyo - identifying topics 2/5/14. 4/7/14 James Whiteside and Van have met on this topic.

STRATEGY 5.3 - Realign Fire and Aviation Management workforce skills, abilities, and cultural values to maximize computer-aided technology.

James Whiteside currently working on this and will develop tactics and recommendations for deployment of equipment, etc

STRATEGY 5.4 - Use technology to reduce employee risk and exposure to Fire and Aviation Management operational hazards.

No tactics identified at this time.
2014.5.4.1
Compare staffing of lookouts with other available technology
Project Manager:

Committee: James Whiteside
Due Date:

Status: new 2/5/14

4/7/14will reassess at April BoD


STRATEGY 5.5 - Evaluate and plan for the effective use of communications technology to support Fire and Aviation Management

2010.5.5.1
Have independent contractor review backbone radio system in Region. Report to BoD on situation (ref. 2010.3.1.2)
Project Manager:
Greenwood/Rusten
Committee:
Due Date:

Status:
update 06/2010
update 02/2012
Sustainable areas coverage
Check w/GACC Center Managers
4/8/14
(Jeff)


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