California Interagency Support Cache
To: Southern California Cache
From: David A. Estes, Fire Cache
Date: 1 April 2004
Subject: Incident Ordering
Resource orders in the Pacific Southwest Region will be
executed as prescribed by the National Mobilization Guide, amended in the
California Mobilization Guide, and subject to Interagency Business Management
Handbook direction, with the exception that allows direct ordering to the servicing
Cache for all Federal Agencies. Some
forests and other jurisdictional federal agencies require ordering through the
expanded dispatch system to the supporting Cache.
Cooperative agencies may order directly to the Cache upon
authorization by the Geographical Area Coordination Center (GACC). The initial Cache order must be forwarded to
the servicing GACC.
Cache Order Procedures
orders will be placed by facsimile machine.
incident will be assigned a distinct time frame for placing orders.
incident will have a telephone contact for direct and immediate
communication with the Cache. Communication will be between the
ordering person (manager) or Supply Unit Leader and the Cache for the
orders (description, unit of issue, quantity)
whether an order can be filled or partially filled.
whether to forward an order to NICC or another cache.
tactical plans in order to weigh scarce resource decisions.
the incident of options when requested items are extraordinary in kind or
to the Cache will be for NFES items only. Local purchase items will be ordered
separately through the buying team or dispatch center.
Cache will communicate shipping status directly to the ordering unit. This will occur when the shipment leaves
the Cache or soon thereafter.
Cache will not supply any item that is primarily a component of kits, or
parts of equipment (e.g. spark plugs).
All administrative requirements will be routed through the buying
unit. The office supply kits
supplied in the base units are to get the team started and will not be
supplied in lieu of the aforementioned policy.
item that the Cache is unable to fill or pass on to another cache, and is
still required by the incident, will be treated as a local purchase item,
which the incident will place through their buying team.
for fill and shipment will generally follow MAC direction, particularly
for items in short supply. But the
Cache will make every effort to equitably distribute scarce resources.
Orders, Canned Orders and orders for the Mobile Cache Van cannot be
directly ordered from the Cache and must be placed through the Dispatch
Center controlling the incident.
Orders, Canned Orders and orders for the Mobile Cache Van will not be
accepted after the initial establishment of an incident.
Supply Management Officer or Cache Manager may terminate Direct Cache
Ordering from an incident and transfer responsibility to the servicing
Dispatch Center if negotiation with Agency Administrators and Incident
Commanders fail to resolve any or all of the following conditions:
skills and knowledge on the incident are inadequate to maintain an
efficient and effective supply ordering process.
has broken down or is not continually maintained.
total order volume from a dispatch zone overwhelms the Cache’s ability to
process individual incident orders.
Any questions related to this guide can be directed to David
A. Estes, Supply Management Officer (Cache Manager), at (909) 930-3206, or any
one else in Cache management.
David A. Estes
DAVID A. ESTES
Supply Management Officer
Fire & Aviation Management, R5