Southern California Interagency Support Cache
California Cache Customers
From: David A. Estes, Fire Cache
Date: 1 April 2004
Subject: Guidelines For Cache Returns: Used or Damaged
In general, all items issued from an Interagency Support
Cache must be returned, particularly accountable property, durable and unused
consumable items. There are exceptions,
and these guidelines will define what they are and how they are to be handled.
law requires that all government property that is lost, destroyed,
damaged or otherwise disposed must be documented.
must possess the following information as a minimum.
Incident or Project Name
Job or Accounting Code
Description of Item (including NFES number)
Correct Unit of Issue
Statement of cause or reason for loss, damage,
destruction or disposal.
Name and signature of line officer or
documentation must be returned to the servicing Cache in
order to process records and produce accurate outstanding item reports.
forms/formats are useful, provided the key information identified above
OF-316: Interagency Incident Waybill (NFES 1472)
OF-289: Property Loss and Damage Report (NFES 1864)
AD-112: Report of Unserviceable, Lost, Stolen,
Damaged or Destroyed Property.
General Message Form
an item with a high unit cost and/or having a property or tracking
number. If in doubt contact the Cache.
addition to documentation, return as much of the property as possible to
enable accurate identification by Cache management.
a single use item, such as batteries, plastic canteens, MRE, so forth,
with a relatively low cost.
determining whether an item is “used”, consider the “unit of issue”. If it is an aggregate unit, such as
“Package” (PG), “Box” (BX), “Roll” (RO), etc., the item is considered
used if the unit is broken. More
specifically it is used if the innermost packaging is broken.
decision purposes, use your best judgment. If item is obviously used or the
innermost packaging is broken, do not return.
health and safety reasons, do not reseal and return items that have been
packaged, but still useful items, may be turned over to the
administrative unit for the incident.
Per manual direction, it must be marked “For Fire Use
Only”. The cost will be reflected
in the overall cost of the incident.
having the capability of being reused.
destroyed or damaged beyond repair do not have to be returned if
documentation is created and sent to the Cache. If you are uncertain about ability to
be repaired, return the item to the Cache.
an item has several components, some of which are damaged, return as much
as possible and document the components that are damaged beyond repair.
If hose is partially damaged but appears to be
repairable to within 90% of its original length, return it.
If hose is destroyed or more than 10% damaged,
document and dispose. Remove hose ends
to preclude non-fire use, and recycle the couplings.
Separate and mark any materials contaminated with
poison oak or other material that could cause allergic actions by
handling. Place material in a clear
plastic garbage bag before returning to the Cache.
Do not return items containing blood or other
mucous membrane contamination. Process
these as hazardous waste and dispose of per agency guidelines. Provide documentation to the Cache.
Should you have any questions concerning these guidelines,
contact David A. Estes, Supply Management Officer, at (909) 930-3206, or any
member of Cache management.
DAVID A. ESTES
Supply Management Officer
Fire & Aviation Management, R5