APPENDIX A

Roles, Responsibilities and Authorities  

Strategic Planning Committee:

1. Reports to the R5 FAM Director.
2. Reviews recommendations found in reports, reviews, and Chartered Committees' Program of Work documents for potential Strategic Plan visions, strategies, and tactics.
3. Recommends vision, vision focus areas, strategies, and tactics to the FAM Board of Directors (BoD).
4. Recommends Project Manager assignments and target start/end dates.
5. Updates the Strategic Plan document.
6. Custodian of the BoD Member Handbook.

Strategic Planning Committee Leader:

1. Reports to the R5 FAM Director and the FAM BoD.
2. Provides oversight for the accomplishment of Strategic Plan elements.
3. Annually updates the R5 FAM Director and the Regional Leadership Team (RLT) on projected accomplishments and actions.
4. Reviews tactic briefing paper with R5 FAM Director and Project Manager (person responsible for tactic) to determine need for Director decision or BoD presentation and decision.
5. Updates BoD Member Hadbook as needed.

Strategic Plan Tactic Tracker:

1. Coordinates with the Strategic Planning Committee Leader and R5 FAM Director.
2. Monitors and tracks the progress of individual tactics in the Strategic Plan.
3. Coordinates and assists Project Manager in acquiring the necessary resources to complete the tactic.
4. Helps remove barriers to achieving the tactic.

  Strategic Plan Project Manager:

1. Reports to the Strategic Plan Tracker and the BoD.
2. Provides oversight for the accomplishment of the Strategic Plan tactics, including benchmarks for timely progress.
3. Assigns tasks to Chartered Committees through the appropriate BoD representatives to accomplish assigned tactic and/or develop a task group.
4. Keeps Strategic Plan Tracker updated on status of the tactic and presents the final accomplishments to the BoD.

FAM Board of Directors:

1. A BoD representative is a member of each Chartered Committee. The representative attends all meetings and is the primary link between committees and the BoD.
2. Recommends to the R5 FAM Director additions or deletions to Chartered Committees considering a proposed charter or mission statement.
3. Periodically reviews the charters of all sanctioned committees.
4. Reviews and approves annually, the annual program of work for Chartered Committees.
5. Requests periodic accomplishment reports from Chartered Committees.
6. Acts as clearinghouse for ideas, strategies, and tactics.
7. Members serve as Strategic Plan Tactical Project Managers.
8. Reviews and approves tactic accomplishments and/or recommendations: Approved BoD recommendations are submitted to Strategic Planning Team for plan adjustment.

Chartered Committees:

1. Report to the BoD representative and share the following common elements:
   1. A BoD-approved charter, including objectives, mission statement, and goals; the BoD representative will sign the charter as approved and submit to the Strategic Planning Team Leader.
   2. A BoD-approved annual program of work, including proposals and objectives for large meetings and workshops.
2. A defined organizational structure including:
   1. Memberships
   2. Membership tenure
   3. Membership selection
   4. Any subcommittees representing the Chartered Committee.(See Appendix B)
3. When assigned a Strategic Plan tactic, develops benchmarks and timeframes appropriate to the start and end dates of the tactic.
4. Completes staff work in the accomplishment of an assigned tactic, reports to the Project Manager, and makes presentation to the BoD as needed or requested.

Task Groups:

1. Established by the R5 FAM Director, BoD, or Project Manager.
2. Reports to the Project Manager.
3. Exists for a finite time for a specific stated purpose.
4. Develops benchmarks and timeframes appropriate to the start and end dates of the task.
5. Completes the staff work to accomplish the task.