COST COMPARISON
- PRIVATELY OWNED VEHICLE (POV) VS RENTAL VEHICLE -

NOTE: This page is to be used if a resource is approved for POV and chooses to use that option.  As such, a cost comparison must be done to show the POV is more cost advantageous to the government than renting a vehicle from commercial sources. Additionally, the resource is not obligated to use POV if that is less expensive option.

PRIVATELY OWNED VEHICLE (POV)
A. ESTIMATED MILES:
(Total Estimated miles to be driven)
B. MILEAGE RATE:
Enter the milage rate based on Current GSA rates. For 2024 the rate is $0.67 / mile.
     
  TOTAL POV:
(A*B)

RENTAL VEHICLE
A. Estimated Miles Driven for Rental Vehicle:
(Total estimated miles to be driven during rental period.)
B. ESTIMATED MILES PER GALLON (MPG):
(Estimate MPG for vehicle size to be rented.)
C. Estimated Fuel Cost Per Gallon (CPG):
(Estimate Fuel CPG for vehicle expected to be rented.)
  TOTAL RENTAL FUEL COST:
((A/B)*C))

D. ESTIMATED RENTAL DAYS:
E. AVERAGE RENTAL DAILY RATE:
  TOTAL RENTAL COST: *
((D*E)+Rental Fuel Cost)

F. POV Miles to Rental Costs:
(Enter miles info to get to rental vehicle, similar to POV column.)
G. POV to Rental Costs:
(Enter POV mileage rate, same as POV column.)
  Total POV to get to rental:
(F*G)

H. AIRLINE COST:
(Airline costs are entered when travel involves airfare and renting a vehicle.)
  TOTAL TRIP COST: *
(Total Rental Cost + POV to Rental when applicable + Airline Cost)

COST COMPARISON

NOTE: Positive value favors POV... Negative value favors RENTAL
SELECT OPTION
POV
RENTAL
COMMENTS and JUSTIFICATION


Example: POV is less expensive, etc.

 

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