Rocky Mountain Interagency Cache Incident Ordering General Policy:

Resource orders in the Rocky Mountain Area will be executed as prescribed by the National Mobilization Guide, amended in the Rocky Mountain Mobilization Guide, and subject to Interagency Business Management Handbook direction, with the following exception:

1. Cache orders will be placed by fax.

2. Each incident will be assigned a distinct timeframe for placing orders.

3. Each incident will have a telephone contact for direct and immediate communication with the Cache. Communication will be between the ordering person (manager) or Supply Unit Leader and the Cache for the following purposes:

      a. Clarification of orders (description, unit of issue, quantity)

      b. Notification whether an order can be filled or partially filled.

      c. Determination whether to forward an order to NICC or another cache.

      d. Substitutions.

      e. Status.

      f. Understanding tactical plans in order to weigh scarce resource decisions.

      g. Advise the incident of options when requested items are extraordinary in kind or quantity.

4. Orders to the Cache will be for NFES items only. Local purchase items will be ordered separately through the buying team or dispatch center.

5. The Cache will communicate shipping status directly to the ordering unit. This will occur when the shipment leaves the Cache or soon thereafter.

6. The Cache will not supply any item that is primarily a component of kits, or parts of equipment (e. g. spark plugs).

7. Any item that the Cache is unable to fill or pass on to another cache, and is still required by the incident, will    be treated as a local purchase item, which the incident will place through their buying team.

8. Priority for fill and shipment will generally follow MAC direction, particularly for items in short supply. But the Cache will make every effort equitably distribute scarce resources.

9. Pre-structured Orders, Canned Orders orders for the Mobile Cache Vans, NFES 1835, 500 person First Aid kits or ATMUs cannot be directly ordered from the Cache and must be placed through the Dispatch Center controlling the incident.

10. Pre- Structured Orders, Canned Orders and orders for the Mobile Cache Van will not be accepted after the initial establishment of an incident.

11. The Supply Management Officer or Cache Manager may terminate Direct Cache Ordering from an incident and transfer the responsibility to the servicing Dispatch Center if negotiation with Agency Administrators and Incident Commanders fail to resolve any or all of the following conditions:

      a. Ordering skills and knowledge on the incident are inadequate to maintain an

          efficient and effective supply ordering process.

      b. Communication has broken down or is not continually maintained.

      c. The total order volume from a dispatch zone overwhelms the Cache’s ability to

          process individual incident orders.