The Rocky Mountain Coordination Center (RMC) Aircraft Desk facilitates Administrative Flights upon request from the USFS R2 Regional Office.  After reviewing this web site, if you have any questions, feel free to call our main number at 303-445-4300 and ask for the Aircraft Desk.

The following forms are to be filled out by the Requestor prior to your flight:

(Please allow one week lead time after giving us the completed forms)

Form:  FS-5700-10 (9/93)    

 “Flight Request/Justification for Administrative Use of Aircraft”

Fill in the following:

1. The Person requesting the Flight and which Agency/Staff.
2. The Dates of Use.
3. The Purpose of the Trip.
4. The Service requested.
1. Check off the reason applicable for the purpose of your flight:

                                                             i.      (a) The aircraft is scheduled to perform a bona fide mission, training, or proficiency activity compatible with secondary use of the flight for transportation, and the minimum mission, training, or proficiency requirements have not been exceeded.

                                                           ii.      (b) No airline service is reasonable to effectively fulfill the transportation requirement, that is within the same calendar day as required.  Explanation required.

                                                         iii.      (c). The actual cost of using this aircraft is not more than other suitable and available air transportation.  (Use FS-5700-11, Cost Comparison Travel Worksheet.)

5. A signature is required. (It can be electronic).

Prior to ordering a charter or Forest Service-owned or leased aircraft, the Traveler or the Admin Assistant assigned to this flight, must complete this form.  One copy of this form is sent to the RMC Aircraft Desk and a second copy retained for the Travelers records.  Completed forms may be sent via fax to 303-445-4319 in care of the RMC Aircraft Desk.

(Example of a completed form)

Form:  FS-5700-11 (09/93)   

“Cost Comparison Travel Worksheet”

(This is where you research commercial travel costs to compare with costs of requested travel.  RMC does the rest.)

Step 1:  ANALYZE TRAVEL NEED

Consider number of travelers, weight and nature of baggage or cargo, and all known constraints.  Typical constraints could be time away from home station, working time needed at destination(s), specific dollar limits and vulnerability to weather delays.  Don’t waste time on method of transport that is obviously unsuitable.  Normally the decision to travel by air will have been made prior to using this form, but columns for other means are provided for convenience.  Keep a Documentation Log of your phone calls, etc during this process, that should be turned in with the form.  (This can be formal or informal)

Documentation Log

Step 2:  COST COMPARISON – See Table on the form.

Fill out 1^st column of this table (Commercial Carrier).  You will have needed this information right off the bat in order to fill out the Flight Request Justification justify the flight.  Fill out any other applicable columns with $dollar amounts if known, otherwise RMC will do this portion of the Cost Comparison.  Put down the Name of the person who worked on the Cost Comparison with the date. 

Prior to ordering a charter or Forest Service-owned or leased aircraft, the Traveler, or the Admin Assistant assigned to this flight, should complete a portion of this form.  One copy of this form must be sent to the RMC Aircraft Desk and a second copy retained for the travelers records.  Completed forms may be sent via fax to 303-445-4319 in care of the RMC Aircraft Desk.

(Example of a completed form)

Form R1-FS-5710-4 (8/92)   

“Request for Administrative Flight”

Fill in the Following:

1. Flight Starting Date/Time and Flight Ending Date/Time
2. Party requesting the Flight
3. Telephone Number  (Office and Cell #’s)
4. Electronic Address
5. Flight Plan
1. This includes ALL legs of the flight
2. The desired departure date/time
3. The departure Airport
4. Number of Passengers on that leg
5. The destination Airport
6. The desired arrival date/time
7. Will the aircraft Remain Overnight (RON)?
6. Passenger Manifest
1. The name, agency/affiliation and/or the Sponsor, Yes or No to SES (Senior Executive = GS-15 and above), which leg they will be on and what charge code will be used for that person to pay for their time on the flight.  (Also include the weight of the passenger by their name)
7. Sign and date the form under remarks, and feel free to add relevant remarks.

Prior to ordering a charter or Forest Service-owned or leased aircraft, the traveler, or the Admin Assistant assigned to this flight, must complete this form.  One copy of this form must be sent to the RMC Aircraft Desk and a second copy retained for the travelers records.  Completed forms may be sent via fax to 303-445-4319 in care of the RMC Aircraft Desk.

(Example of a completed form)

General Information:

1. The number of allowable passengers depends on the size of the aircraft available. 
1. The Forest Service Twin Engine King Air (N127Z) can hold 5-6 people depending on baggage. 

                                                             i.      Pilot is Bill Snyder at C720-480-0493.

2. The Forest Service Single Engine Cessna 206 (N126Z) can hold 4-5 people depending on baggage and fuel needs.

                                                             i.      Pilot is Dick Stefanski at C303-842-1252.

2. Depending on which airport they are leaving from, Passengers should arrive at the airport at least 30 minutes prior to departure time.  If their plans change and the flight is canceled, let the RMC Aircraft desk know right away.
3. R2 Aviation Hanger 11924 Corporate Way, Broomfield CO  80021.
   Link to Mapquest directions.
4. BJC (Jeffco) Tanker Base Manager = Mark Michelsen at 303-439-0332
   Jeffco Airport is now called the Rocky Mountain Metropolitan Airport.
   10900 W. 120th Ave Unit D, Broomfield, CO 80021
    Link to Jeffco (BJC) Tanker Base directions.
5. Chief of Party is now referred to as the Flight Manager.  There is required training, contact Tom Landon Regional Aviation Manager at 303-275-5740 or Ivan Pupulidy, Regional Aviation Safety Manager at 303-275-5711. 
6. The RMC Aircraft Desk contacts include Debbie Bozarth, Rob Juhola, and Glenn Bartter.  All can be reached at 303-445-4300.